Administrative Assistant to the Agency Head

About us:

The Guyana Office for Investment is the primary agency responsible for promoting and facilitating local and foreign private-sector investment and exports in Guyana. Established in 1994, the Guyana Office for Investment plays a pivotal role in the nation’s economic development by serving as a liaison between investors and government agencies, providing comprehensive information on investment opportunities, and assisting exporters in accessing international markets.

Scope of Work:

The Administrative Assistant will provide high-level administrative support to the Agency Head Secretariat ensuring the efficient operation of the executive office. This role involves managing the Agency Head’s schedule, facilitating communication with internal and external stakeholders, and handling confidential information with discretion. The Assistant is required to be proactive, highly organized, and capable of managing multiple priorities in a fast-paced environment.

Duties and Responsibilities:

• Manage and maintain the Agency Head calendar, including scheduling meetings, appointments, and travel arrangements.
• Prepare and edit correspondence, reports, presentations, and other documents as required.
• Organize and coordinate meetings, including preparing agendas, taking minutes, and ensuring follow-up on action items.
• Act as the primary point of contact between the Agency Head and internal/external stakeholders.
• Screen and prioritize emails, phone calls, and requests, ensuring timely and appropriate responses.
• Draft and manage correspondence on behalf of the Agency Head.
• Assist in the planning and execution of special projects and initiatives led by the Agency Head.
• Conduct research, compile data, and prepare briefing materials to support decision-making.
• Liaise with various departments to ensure alignment and progress on key initiatives.
• Handle sensitive information with the utmost confidentiality and professionalism.
• Maintain discretion in all interactions and communications.
• Ensure the smooth operation of the secretariat, including managing supplies, equipment, and office environment.
• Implement and maintain efficient filing and retrieval systems for documents and records.

Requirements and Qualifications:

• Bachelor’s degree in Business Administration, Communications, or a related field.
• Minimum of 5 years of experience in an executive assistant or similar role,
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
• Excellent verbal and written communication skills.
• Strong organizational and time-management abilities, with a keen attention to detail.
• Demonstrated ability to handle confidential information with integrity and discretion.
• Proactive mindset with the ability to anticipate needs and take initiative.
• Experience in the investment or economic development sectors is an asset.

Skills and Competencies:

• Ability to build and maintain positive relationships with internal and external stakeholders.
• Strong analytical skills with the ability to identify issues and develop effective solutions.
• Flexibility to manage changing priorities and handle unexpected situations.
• High level of professionalism and ethical standards in all interactions.

Guyana Office for Investment is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

To apply, please send application and resume to hr@guyanainvest.gov.gy